Student Initiative Fund Application

The UVA Medical Alumni Association seeks to support UVA Medical Students and to facilitate positive student engagement by providing funding to a wide variety of student programs. We are committed to supporting events and initiatives that reach a broad and diverse audience and positively impact the student experience at the School of Medicine.

Examples of past financial support from this fund include: new V-Med Strength gym equipment, the inaugural Ramadan Community Iftar in 2022 and an event to connect M1 Pinn College students with those already at the Inova campus to provide an opportunity to network and glean insights on the experience.

Mission: Through the Student Initiative Fund, the UVA Medical Alumni Association aims to support student activities that:

Enhance the student experience
Appeal to and engage a wide and/or diverse group of students
Expand experiences and thoughts of participants
Contribute to personal, academic and/or professional growth of participants
Include leadership opportunities for program leaders
Cultivate relationships among students and between students and the UVA School of Medicine
Align with and bring awareness to the mission of the UVA Medical Alumni Association (including supporting career/education-based growth, health and wellbeing, social/relationship/connection-building)

Applications are accepted on a rolling basis and recipients will be notified within 5 business days of the request. All requests should be submitted at least two weeks in advance of an event/program. Allocations of funding will not exceed $1000 to a single event/program. Please note that depending on funds available, recipients may receive partial funding and not the full amount requested.

Applicant Requirements

Any UVA Medical School-specific organization or UVA Medical School Student is eligible to apply, so long as the project or event to be funded is for the benefit of group of UVA Medical School Students, housestaff, faculty and/or alumni; grants will not be offered for the benefit of an individual or for a group of persons unaffiliated with the UVA School of Medicine.
Funding may not be used for: honoraria/speaker fees, travel/lodging or alcohol.
Funding should not exceed $20 per participant.
Organizations and/or individuals may receive funding for no more than two submitted applications per academic year. Each application must be for a different event/program and have a different anticipated audience.

Recipient Requirements

As a reflection of support, all marketing materials for the event/program are required to include mention of the UVA Medical Alumni Association and Medical School Foundation, whenever possible. Marketing materials include, but are not limited to, emails, flyers, t-shirts, websites, programs and/or social media posts.
Please follow the UVA Medical Alumni Association (@uvamedalum) and tag/mention us in social media posts about the program.
Proof of purchases for the approved funding must be provided to the UVA Medical Alumni Association within 30 days of your event/program. If you do not have the funding to pay for the purchases upfront, you may submit invoices directly to the UVA Medical Alumni Association for payment; requests must be submitted at least two weeks before payment is due.
- Receipts and invoices must be scanned and compiled into one PDF file before sending. All receipts must show the following: date, vendor, items purchased, total cost.Reimbursements will only be given for expenses with purposes that were stated in the original funding application.
- Please note: Once approved, the allocation of funding will not be adjusted. Should expenses exceed the approved allocation, the student/organization recipient will be responsible. Recipients will only be reimbursed for the event/program’s expenses, up to the allocated amount. If expenses are lower than what was anticipated or initially requested, remaining money will go back into the Student Initiative Fund for another applicant.
Post Event: recipients of funding are expected to send the following information to the UVA Medical Alumni Association within two weeks following the event/program/project conclusion:
- An overall description of the event/program
- Names and email addresses of participants
- Any issues or areas for improvement that were identified
- How and where the UVA Medical Alumni Association was recognized in marketing materials
- Photos of the event (including planning/set-up, if possible)
- Proof of purchases for reimbursement (photos/scanned receipts)

Student Initiative Fund Application

Name(Required)

First Last

Email(Required)

Requesting Student Organization:

Project/Event:(Required)

Description of Event/Program:(Required)

Audience (Check all that apply):(Required)

Medical Students

Faculty

Housestaff

Alumni

Anticipated Number of Attendees/Beneficiaries of the Initiative:(Required)

How does this program align with the mission of the Student Initiative Fund, as stated above?(Required)

Requested amount of funding (Requested amount may not exceed $1000):(Required)

How will these funds be used?(Required)

Are you receiving or have you requested funding from any other sources? If so, please provide source and amount funding.(Required)

By submitting this application, I confirm that I meet the Applicant Requirements as outlined and will adhere to the Recipient Requirements should I be granted funding.(Required)

Agreed